iBase Digital Asset Management Blog


15th February 2019

Why a DAM system could save you money

In today’s technology-driven society, most businesses find themselves weighed down by the abundance of digital files they need. Images, videos, documents, pdf’s, business guides, sensitive data – most modern businesses have them all, and then some.

So, what can be done to help? Luckily, there is a solution.

Digital asset management (DAM) provides a centralised repository of files, making it easier to store, retrieve and organise assets across the business. Implementing a DAM system within your business will save time, increase security and boost productivity for your business. And, best of all, it can save your company money.

In this post, we will take a look at how you, too, could save money and boost your bottom line with a DAM system.

Why a DAM system could save you money

Eliminate time wasting

A DAM system could save your business thousands of pounds every year by simply reducing the amount of time spent on searching for files.

If your business, for instance, has hundreds of images, all saved into one folder on your system, to locate one specific images among those hundreds could take a long time. In some cases, you may never find it, if it has been stored incorrectly or saved in the wrong place.

Using a DAM system eliminates this loss of time. With advanced metadata and unlimited users, anyone in need can easily search for a file, using a specific keyword or phrase, and access the asset at any time.

Improve brand consistency

One of the quickest and easiest ways to damage your brand image is through inconsistency and a lack of uniformity across departments.

Using a DAM system, you can create and upload clear business guides, informing employees and partners of the company goals, structure and way of practice. Avoid losing clients due to miscommunication and misplacing files because you’re using too many systems – centralise all files and assets in one, easy to use location with DAM.

Avoid legal worries

Have you faced legal trouble due to staff misusing files? Do you deal with a lot of sensitive information? Are your employees not aware of the rights of each digital file?

If so, you could be in need of a DAM system. Companies can lose thousands every year in legal battles, don’t let yours be one of them.

A good DAM platform allows you to restrict user access depending on the information within each folder, as well as allocating usage rights to each file to avoid infringements. Protect yours and your customers’ personal information by storing sensitive data in a restricted folder within your DAM and ensure your DAM is properly secured and backed up to prevent the loss of files.

Save money with iBase

iBase’s cloud-based DAM platform can protect your files, improve your productivity and boost your bottom line. With our sophisticated security model, you can rest assured that your files are safe at all times.

For more information about any of our products or services, get in touch with our expert team today.

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