Digital assets are an essential resource for modern businesses. Over the years, most companies have accumulated vast gigabytes of files such as images, videos and documents. But what happens when you have your storage capacity limit?

There are two main options when you’ve reached your storage limit – clearing out the old to make way for the new or paying for more storage.  

Below, we look at each and how they could work for your business if you’re nearing your storage limits.

Re-organise and clear old files

Clearing out older files can make space for new uploads. However, it also comes with some risks. Most of the digital assets you keep have relevance and may be used again in future projects.

Another issue with this process is time and resources. Auditing data takes many hours and could involve a dedicated team to ensure a process is followed before deleting anything.

There are a few things you can do to make clearing archived information less challenging such as:

Allocate time for regular data audits and clear outs

Regular data audits make re-organising and clearing out files more manageable. For example, scheduling sessions twice a year over a few weeks could help you free up more storage space. Alternatively, employing a data asset management team member who solely looks after this task will ensure your company is always on top of asset management.

Create folder structures

In your DAM software, it’s helpful to create logical and structured folders to house assets.This ensures you can easily find and prioritise the most used data and deletearchived or unused assets.

Increase your storage space

Another valid option when you hit storage limits is paying for more space. Of course, there are some downsides to this option.

Firstly, cost is a significant factor with extra storage space, and some companies are not flexible when it comes to upping limits. So, you could end up paying for a lot more than what you need. In addition, if you have outdated files that should be deleted, you’re wasting money on storage for these unused assets.  

If increasing your online storage capacity is the only option, it could be time to compare providers to suit your business needs.

Shop around for flexible and scalable solutions

You may feel tied to your current online storage provider, as switching can seem complicated. But there are many companies out there who can take care of the whole process to ensure a smooth transition. In addition, if you find a more flexible and scalable solution at a better cost, this is an excellent option for upping your storage capacity.

Scalable storage solutions with iBase

If you’re looking for scalable and flexible online storage digital asset storage solutions, iBase can help. Our enterprise-level product suits businesses of all sizes and cloud-based or on-premises installation is available. In addition, our packages make it simple to get the storage you need while only paying for what you need!

There are many reasons to choose iBase for your DAM software. To find out why, contact our team for a free one-to-one demo.

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