Retrieving assets is a key part of digital asset management. After all, what use is it having your assets securely stored and meticulously organised if you can’t find them?
Thankfully, innovative digital asset management systems like iBase come equipped with a range of features that make searching for your assets easier. Read on as we take a closer look at seven search features that can improve asset management.
Quick search does what it says on the tin – it makes it quick and easy to find the right asset by searching for terms that are contained within a file’s metadata. Boolean operators can be used to combine or eliminate search terms (these are words like ‘and’, ‘or’ and ‘not’) so you can narrow down the results as you see fit.
Field search is a slightly more specific version of quick search, which allows you to search for key terms within specific fields. Again you can use Boolean operators like ‘and’, ‘or’ and ‘not’, but within individual data fields.
Whether it’s a typo when you’re in a rush, a common misspelling, or even an error in the saved file, tiny mistakes don’t have to stop you finding what you’re looking for. Fuzzy searching allows you to identify assets saved with search terms that are similar to those you’ve entered.
If you use your digital asset management system day in, day out, you’ll no doubt be aware of the best keywords to use to find what you’re looking for. However, users who are unfamiliar with your system and how it’s organised will need a helping hand. Hierarchical keyword search allows users to choose from pre-set options to navigate your DAM system.
If your assets are tagged with specific locations, a Google Maps-based search feature can provide a more immersive, enjoyable searching experience. Users can zoom into the map to find the location they’re looking for, then see a selection of images, videos or other files that are tagged with that location.
We’ve all been there. You perform a search only to find that you need to narrow your parameters or add more specific keywords. That’s not a problem with refine search, which prevents you having to go back out and start again from square one. Simply refine your search results as many times as you need to until you find the assets you’re looking for.
Believe it or not, search history is another important tool that can make it easier to find what you’re looking for. Rather than having to wrack your brains to remember how you found the right assets last time around, you’ll be able to see a list of previous searches and even re-use the same search when required.
At iBase, we understand the importance of quick, hassle-free retrieval of your assets. That’s why our digital asset management software can be equipped with all the features listed above, depending on your specific requirements. To find out more, arrange a free one-to-one demo with our team.
