Found a new digital asset management (DAM) system that’s better than the one you’re using? It’s only natural that you’ll want to make the switch at some point. But is that move actually possible?
Fortunately, the answer is yes. But there are a few things to think about before you begin migrating your data. Here are some top tips on how to make the transition to your new DAM platform as seamless as possible!
In the weeks leading up to your move from one DAM system to the next, it’s essential to make sure you have all of your digital assets well-organised. That way, you can be sure that none get misplaced or, worse, accidentally deleted or lost. This means going through all of the locations where your files are saved – from emails to your employees’ desktops – and making sure they are all visible and gathered together.
Once this is done, it’s time to start sorting them into appropriate categories. This will guarantee improved efficiency once the move to your new DAM system is completed. Going through your assets and deleting duplicates, inspecting formats and file sizes, and thinking about who will be accessing and using the files, is a helpful first step before migrating to your new DAM.
Last but not least, before your DAM migration begins, you should consider going through your digital assets and making sure they all have appropriate tags and metadata. This will make it much easier to keep track of them – as well as ensuring they are assigned to the right folders, tasks, or projects.
Inputting so much metadata may seem like a gargantuan undertaking, but if you ask your employees to begin doing this task several weeks before the switch to your new DAM platform, it can be accomplished in a timely fashion. Once it’s done, you won’t be sorry that you invested the time and energy to achieve it.
Having the correct tags and metadata assigned to each asset will help your new DAM software more easily and efficiently manage your assets, and will also make tasks such as file searching even faster and easier.
Once all of your assets have been gathered and organised in preparation for the migration to a new DAM, you may also want to think about the ins and outs of the new platform you’ll be using. After all, you want to make the most of the sophisticated DAM software you’re moving to, and make the transition worthwhile. In short, the more you think about exactly how you will be using it, the easier it will be for your DAM vendor to provide a bespoke service that suits your business down to the ground.
Some of the things you should think about include – how should your DAM be structured? Will it be used by some departments of your company or all of them? Who should be allowed to access and edit assets? What security measures would you like to have in place?
By asking yourself these questions, you can help your DAM vendor provide a customised platform that guarantees improved efficiency and fosters a positive working environment for you and your employees.
If you are not happy with your current DAM system and would like to try a new one, iBase can help. Our sophisticated DAM software empowers you with the tools to organise, retrieve, edit, share and more across your team. Get in touch with a member of our friendly and knowledgeable team for a free one-to-one demo today.