Digital asset management (DAM) software comes packed with a range of features that make it quicker and easier to organise, retrieve, share and edit your assets. But one of the key questions for potential customers is which type of files can the software support?

In this post, we’ll discuss which types of file can be stored on your DAM software and which of your files you should use it for.

What are the different file types?

As any business will know, there are a vast array of file types that you use on a monthly, weekly or even daily basis. Broadly speaking, you have images, videos, documents, spreadsheets and presentations – to name just a few.

They can be broken down even further into different file types, with some of the most common examples below:

  • Images - JPEG, GIF, PNG, PSD
  • Documents - DOC, HTML, ODT, PDF
  • Videos - MP4, MOV, WMV
  • Audio - WAV, MP3, M4A

What files can be stored on a DAM?

The good news is, DAM software can handle pretty much any type of file. From standard documents to high-quality videos, in all their various formats, your DAM system is the ideal place to keep assets secure and well-organised.

One issue that’s worth considering, however, is the size of these assets. High-quality image, audio or video files can soon start to stack up in terms of the storage space required, as can spreadsheets containing vast amounts of customer or client data.

If you don’t have sizeable servers of your own, a cloud-based DAM solution is the best solution when working with a high number of large files. With potentially limitless storage capacity to work with, you can simply upgrade and expand when required. You won’t have to make hefty up-front investments, and you’ll only ever be paying for what you need.

Which assets should you store in your DAM?

While most DAM software can handle pretty much any type of file, the assets you store in your DAM system will depend on how you plan to use it. Many organisations use DAM software internally – including The Lowry, the University of Westminster, and the Science Museum Group. That means they can use the system to store the majority of their files, which can then be accessed by various departments.

On the flipside, DAM can be integrated with ecommerce sites or online libraries. In this case, it’s the assets you want to make publicly available – or available for sale – that will be the primary focus for your DAM system. This approach is used by a number of our clients, including Tate Britain and NHNZ Moving Images.

Storing files your way

At iBase, we provide the space and features you need to store any type of files required by your workforce or customers. Our system is complete with a sophisticated security model, so you can set up different levels of access – such as making some assets publicly available and others exclusive to internal staff.

If you want to find out more, we would be happy to provide a one-to-one virtual demo. Get in touch today to get the ball rolling.

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