iBase Digital Asset Management Blog

Searching with digital asset management

29th December 2014

The ability to search on DAM and picture / video library content is absolutely fundamental, and a good digital asset management or multi-media library system should offer a range of searching options, all of which need to be both easy and intuitive to use, and relevant to the main users of the system.

Searching with digital asset management

iBase Trinity’s search options include –

  • Quick search with automatic suggestions from the content.
  • Quick search with Boolean operators.
  • Phrase searching.
  • Wildcard and fuzzy searching for that elusive or mispelled word.
  • Advanced or field search.
  • Subject / keyword search.
  • Search by collection.
  • Map search.
  • Drill down / refine the last search.
  • Search history.

Quick search will – more often than not – be the first thing that a new user on your system will try. Just like using a web search engine such as Google, they’ll type in a word or phrase and expect to get – at the very least – an indication of whether they’re likely to find what they want. And that’s exactly what iBase Trinity does, as the user types it automatically displays suggestions from the content, be it metadata, captions, keywords / subjects etc…

For slightly more experienced users, Trinity’s quick search also enables Boolean operators to be used, e.g. find xxx AND yyy NOT zzz. Wildcards and fuzzy search are very useful where there’s uncertainty about the exact word to be found in the content, including mis-spellings. Phrase searching is enabled simply by placing double quotes around the phrase.

Advanced or field search is usually most useful to users who know something about the content, and how it’s organised. There’s another post about the users of quick and field search.

We have a useful range of videos about searching just here.

You can get in touch with us at sales@ibase.com or call +44 (0)1943 603636.

digital asset management
picture library