iBase Digital Asset Management Blog

Requirements Case Study No. 8

17th November 2015

These are requirements that we have received, with information relating to the identity of the originator removed.

Requirements Case Study

Requirements received

Objective of Website –

  • To market and showcase our stock footage and to make collections available to a worldwide audience.
  • To tailor the site to meet the requirements of the professional production industry researchers and producers.
  • To meet all the asset management issues of creating and storing clips, on line for viewing, making downloadable and editable clips available for download to edit suites.
  • Makes sales staff and researchers available whenever and to whoever has a footage query night and day.
  • To access different markets using differing search tools ie creative/corporate vs. news and factual.
  • To ingest master tape footage and convert to the necessary download and up load files compatible with most systems worldwide (QuickTime and Flash).

The footage website must meet the following criteria –

  • Ease of use.
  • Expedite sales enquires, and research.
  • Make management of clips and downloads very easy.
  • High quality footage.
  • Unique.
  • Rights managed.
  • Greats service.
  • Immediate response.

System set up – a media asset system is required that will capture data relevant to programme production, footage logging and footage sales. This system would capture all information relating to a clip or sequence into a searchable database. Every clip/sequence/slab of tape is logged, but not every clip is selected for upload to website.

Logging – loggers will generally log sequences and sometimes slabs of footage from seconds to a few minutes long. This is dependent on the level of logging required by production and what sort of footage there is on the tape. The only time we would log clip by clip is if the action is stunning, or we were logging compiles supplied by an agent.

The level of meta data relating to each piece of footage also needs to be judged – from very detailed and complete for a selected footage clip – to indicating its an interview, who is in it and logging how long it goes for, and the general thrust of the content. Interviews, pieces to camera, actuality etc are logged separately, but are often searched for using the footage logs.

Logging footage clips – when a clip suitable for the website is found then it must be logged carefully and completely, and descriptively. A sequence may be broken up into several clips for online use.

Process –

  • A specialist shotlister/logger (Logger) plays a DVD storing an H.264 QuickTime file of a field tape – usually one hour long – on their computer.
  • On the left hand side of the screen they see the footage – with visible and/or burnt in time code.
  • On the right hand side of the screen the metadata fields will appear, and the logger will add in the appropriate data to describe the clip.
  • Once the top line of data has been added, the next line will automatically be populated with the same data, so the logger only has to make changes to data.
  • At time of logging the DVDs are identified by their production code (three digit) and user-bit (UB) number which are assigned by the Production before it is logged.

Thumbnails – the logger will be prompted to manually select a thumbnail image for the preview, which will also need to be identified with the same clip number and saved with the clip and metadata. The Thumbnail will also have data associated with it, and this could be automatically populated from the database. This process will need to be as quick and seamless as possible.

A field in the database will indicate that a clip, and thumbnail has been selected and the clip watermarked; the boxes automatically checked when the actions have taken place. A prompt could appear if a step had been missed. There should also be an exclusion field so if it is found later we can not sell this clip, the clip can be either deleted or blocked from being made available to searchers.

Requirements met: The iBase digital asset management system fulfils all of these requirements.

Find out more: For more information about iBase digital asset management and multi-media library systems, please get in get in touch with us at sales@ibase.com or +44 (0)1943 603636. We look forward to hearing from you.

digital asset management
multimedia library
picture library software
video library system