iBase Digital Asset Management Blog

Requirements Case Study No. 11

11th January 2016

These are requirements that we have received, with information relating to the identity of the originator removed.

Requirements Case Study

Some desirable features for your database or online resource:

  • Capacity for 5,000 records of individual paintings, drawings, prints and archive docs.
  • The following fields are required, with a few blank ones for later use if possible – not necessarily in this order: Cat. No.; Artist Name (separate fields for first name, surname etc … so that users can search by name variants e.g. married name, maiden name,); Title of work; Medium; Support; Dimensions (cm/in.); Signature; Inscription(s); Date; Owner; Location (as in artist name, location field needs to address different ways a user might search for the same location); Accession Number; Previous Cat/Ref/ Nos; Provenance; Literature; Exhibitions; Subject; Critical Commentary; Condition; Patronage; Related Drawings; Related Prints; Versions; Variants; Copies; Illustrations; Caption; Contextual Background; Bibliography; Pupils; Printmakers.
  • Up to 3,000 images (to include as many versions of each composition as possible i.e. there will be a need to cross ref images)
  • Images to be watermarked unobtrusively, 72 dpi but large enough to enable user to zoom in and retain good image quality.. If possible, feature that allows user to move around the image and zoom in on particular areas. There should be a download image option.
  • Search functionality: Keyword; Open Text; Search by Subject; Landscape/Portrait; Date; Geographic; Works in public collections; Works in private collections; Untraced works.
  • Interactivity: Lightbox facility so user can save images they’ve looked at.
  • Email feedback form with responses to come to our email address.
  • Additional requirements: Mini virtual exhibitions to highlight different areas of his work e.g.. Portraits, Early Landscapes, Italian Landscapes, Post-Italian English Landscapes, Welsh Landscapes, Presentation Drawings, Prints; Modern Photographs of landscapes depicted; Contemporary Artists’ depictions of same landscapes; Links with Old Masters. Virtual exhibitions showing exhibition at different venues and maybe past exhibitions (using installation shots, maybe film footage)
  • Attractive user interface (maybe with home page that has a revolving slideshow of images)

Requirements Met

The iBase Trinity digital asset management system fulfils all of these requirements.

For more information about iBase digital asset management and multi-media library systems, please get in get in touch with us at sales@ibase.com or +44 (0)1943 603636. We look forward to hearing from you.

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