iBase Digital Asset Management Blog

Requirements Case Study No. 6

15th September 2015

These are requirements that we have received, with information relating to the identity of the originator removed.

Requirements received

I need to put together an image library for my client. I have approximately 10,000 jpegs around 2.00 – 3.00mb each (there may be more ). I would need the library to be hosted by yourselves.

All the images are already key worded, can you confirm if you can search with keywords, dates etc… etc…

I would need to let my clients have access through password onto the library, I would need to be able to give out passwords as and when they are needed if new clients need access.

Requirements Case Study

I would like to have the option of my clients which have password access the ability to download the imagery from the library.

I would need to change the top banner to my client’s wishes (logo etc…) and also have the ability to change this if needed.

In summary, we are looking for an Intranet based solution, for administrators to store and catalogue images and for other staff to browse, search and request images. Each image containing identifiable people will need to have an associated PDF permission to publish. The application will support workflows and will contain an audit trail of previous usage.

From my research of your web site, Trinity appears more than capable of providing this functionality. We would be looking to host the application in our data centre.

We will need –

  • Searchable fields (metadata). All of the content within the archive will need to have, as a minimum, the following metadata as searchable data. Note that the system should be able to be figured so as to be as intelligent as possible. e.g. when searching for dates.
  • Box number. The box number relates to the physical box in which the content is currently stored. (Likely only used by administrators/archive team)
  • Item number. Each item has its own unique item number. (Likely only used by administrators/archive team)
  • Content classification. The content classification is the category in which the average user would expect to find the content they are looking for. e.g. Advert, Annual report, Book, Leaflet, Pictures, Technical Information etc… The content classification will also be linked to the download/usage fees of the content.
  • Description & Further Detail. Each item has a text description and further detail text description.
  • Date. Each item will have a date consisting of at least the year with some having a more specific date including a month and even a day. The date is the date of publication/creation of the content. (It will not be the date of the item)

Requirements met: The iBase digital asset management system fulfils all of these requirements.

Find out more: For more information about iBase digital asset management and multi-media library systems, please get in get in touch with us at sales@ibase.com or +44 (0)1943 603636. We look forward to hearing from you.

digital asset management
Image library system
multimedia library
Picture library searching
storing original files unaltered