iBase Digital Asset Management Blog

Organisation of images and other digital assets

6th July 2015

It’s easy and straightforward to upload thousands of digital assets with their associated searchable metadata, and often that’s all that will be required.

But for many reasons it might be useful to be able to organise the items into some sort of structure, and with iBase digital asset management software there are plenty of options.

Organisation of images and other digital assets

Item organisation options include –

  • Collections – A very simple way of organising items as a group, and with a hierarchical structure if needed. They can have high visibility, including on the home page as required. Importantly they are very easy for users to access and navigate. Here are a few collections on our digital asset management demo site. Some of them are also on the home page of the site just below the carousel, in this case they’re called highlights. Items can be included in any number of collections. Here’s a brief video demo about collections.
  • Subject hierarchy – This is a very powerful way of organising items with a visually intuitive search page. Any item can be assigned to any level in the hierarchy, and can be assigned to any number of points in it. For example, an image of a vintage steam locomotive could be assigned to a ‘Transport’ branch, as well as branches for ‘Technology’, ‘Historic’ and so on. Here’s the subject search page on our demo site, and this is an image of a steam locomotive where you can see the various subjects assigned to it. Of course, this hierarchy is only an example, you will build your own to meet your exact requirements. Here’s a couple of brief video demos about subject hierarchies.
  • Selections – In a picture or image library the ‘Selections’ feature might be called a ‘Lightbox’, but of course with an iBase digital asset management system any type of file, including video and audio, can be managed. Selections are a way of creating a temporary or long term store for a user’s personal use only, or they can be shared with others. Here’ a brief video demo about selections.
  • Stored sets – Similar in basic concept to Selections, Stored sets provide a more structured and versatile option then selections. Hierarchical folders can be created, and they are always personal to the user’s login.

Find out more: For more information about iBase digital asset management and multi-media library systems, please get in get in touch with us at sales@ibase.com or +44 (0)1943 603636. We look forward to hearing from you.

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