Digital Asset Management

A quick overview of Digital Asset Management, how it relates to you and how iBase can help.

What is Digital Asset Management?

What Is It?

Digital asset management is the process of organising, storing and retrieving digital files such as image, video, document or sound files, along with their technical and descriptive metadata. Typically the files will be held in a central repository and then accessed by various users according to their requirements and permissions. In addition, most digital asset management systems will incorporate workflow management, multiple file versions, metadata editing, sharing, collaboration, custom branding and e-commerce.

Who Uses It?

More and more organisations are now recognising their need for a digital asset management system, as the world becomes ever more dependant on digital representations of objects and documents. In the public sector, heavy users include art galleries, museums, libraries, education establishments and local authorities. In the private sector, any company which depends on a large stock of digital files (for example a public relations or graphic design company, travel agent, media archive or department store) find that they benefit from the use of such a system.

Who Uses Digital Asset Management?
Do I Need Digital Asset Management?

Do I Need It?

You need a digital asset management system if you:

  • Have a large or scattered collection of digital files that you want to centralise so that users can easily find what they're looking for.
  • Want to optimise the monetisation of your asset collection, for example as a picture library or local authority looking to take advantage of a large collection of images of local interest.
  • Need to control access to your collection so that you can safely share your files with clients or suppliers, or limit access to sensitive material.
  • Want to collaborate with other users on projects that require you all to have access to a common set of files.
  • Need to integrate your digital representation of objects with an existing collections management or library system.

How Can iBase Help?

iBase are experts in the field of digital asset management, having been continually developing our products since 1993. We have a wide client base, taking in both the public and private sectors, with a strong track record in the heritage market. Our user and technical support services are second to none and we can provide advice and consultancy in a number of DAM-related areas. Irrespective of whether your requirements are large or small, simple or complex, it is highly likely that we can provide a solution that's exactly right for you.

How Can iBase Help With Digital Asset Management?