Searching

iBase provides several powerful ways of searching, including a flexible quick search, Google-style fuzzy searching, advanced field search, hierarchical keyword search, geolocation search and the ability to refine results.

Quick Search

Quick Search

All data that is entered or imported into iBase is indexed and can be searched for using the Quick Search feature. This will find any file which contains the term you've entered, no matter which field it appears in. Quick Search also allows you to combine search terms using the Boolean operators AND, OR and NOT, and will suggest search terms to you as you type.

Fuzzy Searching

Not everyone spells words the sames way – in order to make it easier for people to find what they're looking for, iBase uses fuzzy searching to match the word that they've entered with words that have similar spelling. The tolerance, or "fuzziness", of the search can be easily set by a system administrator.

Fuzzy Searching
Field Search

Field Search

Field Search allows you to carry out more specific searches than the Quick Search. Rather than search across the entire metadata schema for the search terms entered, you can enter terms for individual fields and specify whether the field should exactly match, contain or not contain the term. You can also search for empty fields or do range searching on number and date fields.

Hierarchical Keyword Search

This search feature enables users to step through your keyword tree and select those terms which they wish to search for. It is a useful feature for those users who may not have a good understanding of your content, or who wish to use some predefined thesaurus of terms. Keywords can be combined using Boolean operators to broaden or narrow the search.

Hierarchical Keyword Search
Geolocation Search

Geolocation Search

Geolocation data which has been imported from files or entered manually can be searched for using a Google Maps-based search feature which allows users to enter a location or browse and zoom the map itself. You can define the limits and starting location of your map and define custom categories with their own markers.

Refine Search Results

Any search which is carried out can be further narrowed by using the Refine Search feature. This uses the same approach as the Field Search and allows you to repeatedly refine your results until you find the files you're looking for.

Refine Search Results
Search History

Search History

Every search which is carried out is stored in the system, including details of who carried out the search, when they carried it out, what kind of search it was, the criteria entered and the number of files returned. This can be extremely useful both for users who want to repeatedly carry out the same search, and administrators who want to analyse searching patterns.