Frequently asked questions section 21

Currently all our images reside in a windows file server with folder used for organizations. The search functionality is limited and management is cumbersome. This is where the DAM would be useful for us.

Brief as follows:

• Web based.
• Admin back end.
• Viewable front end.
• Secure.
• Need it to be hosted for three years. (Although 3rd party hosting option may be considered, dependent on price quoted)
• Need to be able to catalog images at upload using a very comprehensive and configurable metadata form.
• Also when adding images we need to have an auto ID generated and associated with, so that all subsequent imports would follow on from the previous ID.
• Searchable based on metadata.
• Advanced user admin control.
• Easy integration into designed/developed web site.
• 3 monthly stats.
• Need monthly reports based on User, group,private, public and maybe some other attributes.
• On the front end would need to have a form attached to each image so the image could be reported on by the user.
• Onsite training/ongoing support.
• Secure access, with ability to have different levels of access if possible e.g. one department only, all images, current images only, viewing access only (i.e. not able to download)
• Flexible and easy to use system - it needs to be easy to navigate and search as it may be used by people on one off occasions searching for images
• Simple upload and download process - and ability for bulk image uploads
• Customisable search facility
• Ability to store and link media release forms and/or other documents to images
• Capacity for library to grow over time
• Multiple licences
• Easy to transfer data/images if the system is upgraded in the future
• Ability to download different sized images - so we can reduce the size of our proposals/ ppts / documents (some of them are over 10MB and this could reduce these substantially)
• Ability to mass upload assets all with the same metadata - time saving, it needs to upload/run in the back ground so not to stop people in their day job
• Has to be simple - nothing too complicated/ too slow
• Must accept all the common image file formats, plus CAD files would be an advantage