iBase Digital Asset Management Blog

HOW TO IMPLEMENT A DAM SYSTEM IN 5 STEPS

20th August 2018

Implementing a DAM system in 5 steps

Does your company struggle to manage the vast amount of digital assets it has? If so, digital asset management implementation is the perfect solution for you. With a digital asset management (DAM) system to manage all of your digital files, from images to word documents, you can search for and retrieve assets with ease.

Understandably, making this change to your business can be daunting and overwhelming. Don’t worry. We have put together five essential steps for digital asset management implementation…

How to implement a DAM system in 5 steps

1. Find the perfect fit

Choosing a DAM system that best suits your company is important if you want to make the most of your solution. Factor in what the system is needed for, any specific features you require, the size of your assets and how much storage space you need. You will also need to decide whether an on-site or cloud-based system will suit your company better.

2. Make the case for DAM

After deciding on the best DAM system for your business, you’ll need to put together a brief asset management implementation plan to pitch the system to the boss – unless that’s you of course! Even if the budget is no issue and the final word is yours, it is still important to come up with a business plan to see how you could benefit. Work out the projected ROI and think about the issues a DAM system could fix.

3. Rally a team

Who will be responsible for managing and maintaining your DAM system? Particularly for on-premises solutions, having a team to keep track of the DAM and make sure everything is running smoothly is vital. Even for cloud-based systems, which require less upkeep, making sure that everything is being used correctly is important to get the most out of your DAM.

4. Make the move

Once you have a concrete asset management implementation plan in place and have decided upon the perfect system, it’s time to begin your DAM journey. Choosing a vendor with an in-built consultancy will help massively at this stage to make sure everything is set up correctly. User access, file formats, site structure, auto-previews and setting up metadata are just some of the important factors to consider.

5. Manage your system

So, you’ve done it! Your DAM system is up and running and you’re ready to boost your business’s productivity. There is, however, some ongoing management needed to maintain your system. DAM solutions, especially those on-site, can live or die by the management and upkeep. Cloud-based solutions will require much less additional work, but it is useful to keep track of good and bad features for the future.

DAM with iBase

That doesn’t sound as complicated as you first thought, right? Well, with iBase, it’s even easier. Our friendly team of DAM experts are on hand to provide set-up and maintenance support. We specialise in cloud-based solutions, reducing the amount of work you need to do even further. Get in touch with our friendly team to find out more. Give us a call on +44 1943 603636 or submit a query via our Contact Us form.

Contact Us More Details

digital asset management
Asset management implementation
Asset management implementation plan