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A Beginner’s Guide to Digital Asset Management Migration

15th October 2020

A Beginner’s Guide to Digital Asset Management Migration

The decision to move to a digital asset management (DAM) system is one you’ll always look back on fondly. It can transform the way you work for the better. But there is one hurdle standing in your way – namely, migration.

Before you start using your DAM software, you’ll need to move all your assets onto the system. When doing so, you’ll also want to keep their metadata, tags and other information intact.

In this post, we’ll explore the challenges of DAM migration and how to overcome them.

A Beginner’s Guide to Digital Asset Management Migration

The challenge of DAM migration

Assets can come in all shapes and sizes. Images, videos, spreadsheets, slideshows and a whole lot more. Over the years, you’ll no doubt have accumulated lots of these assets in their various forms.

On top of that, the way you organise your assets might have changed. Different folders, versions, tags and even usage rights can all make things more complex when you’re moving to a new system.

How long does migration take?

Given all the factors listed above, it’s difficult to provide a one-size-fits-all answer for the duration of a DAM migration. For some companies, it can be a matter of days, for others it could take weeks of planning and organising.

Whatever the case, your time and effort will always be worth it in the long run. Moving to a DAM system means optimising the way you store and organise your assets. While it may be time consuming getting things ready for the switch, you’ll certainly thank yourself in years to come. Crucially, once it’s done, you won’t have to put in all that time and effort again.

How to make things easier

As with any business process, there are a few steps you can take to make the DAM migration process easier.

Choosing the right system

First and foremost, it’s crucial to choose the best DAM system to make the migration process easier. With iBase, for example, metadata can be automatically exported and ingested to make migration that bit simpler. By choosing the right system for your organisation, you’ll also be making sure there’s no need to migrate again in the near future.

Plan ahead

There’s no two ways about it. Asset migration is easier when you plan ahead. Perform a full audit of your existing assets and consider which will need to be moved first if the migration is to be done in stages. In doing so, you’ll likely find some that you don’t need at all or no longer have usage rights for, in which case you can delete them and reduce the overall number of assets.

Expert support

Finally, make sure you choose a provider that offers tailored support for your migration. With a wealth of experience in migrations and DAM support, the team at iBase can provide a bespoke service to help you extract files and metadata from legacy systems. We also provide custom data cleansing and manipulation services where necessary.

Find out more

DAM migration is a big step for any organisation. But at iBase, we aim to make it as quick, easy and stress-free as possible. From the initial audit and plans to ongoing support with our easy-to-use platform, we’ll make sure you get migration right the first time with long-lasting benefits.

To find out more about DAM migration or the many features of iBase, feel free to contact our team.

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A Beginner’s Guide to Digital Asset Management Migration | iBase