Documentation

For General Users

Searching

All of the search options available to you will appear on the menu bar on the left-hand side of the window.

Note: Searches always operate only on those items available to you with your permissions.

Thumb Galleries

All searches are returned as thumb galleries.

Clicking a thumb opens its item page.

The thumb gallery shows at the top left how many items have been returned by the search, and there is page by page navigation available at the bottom of the page.

Options available on a thumb gallery page include:

  • Sort items according to a variety of criteria, including date of upload or item title.
  • Show less or more detail.
  • Set the number of items per page.

Note that these options will persist for your session regardless of what type of search you do.

Quick Search

The Quick Search can be found at the right of the top banner.

Note: Search terms entered are shown here as italicised.

Type in the word or phrase you are searching for ‐ as you type, suggestions from the data will appear. You can click any of the suggestions or use the keyboard return key to carry out a search.

Use of a wildcard character

The wildcard (*) can be used in place of characters to widen the search. For example air* will find air, aircraft, airport, etc. Similarly silver* will find silver, Silverstone, silverfish, etc.

Narrowing quick searches (Boolean operators)

When searching for more than one word, or to omit words from a search, AND, NOT and OR can be used.

Here are some examples:

  • A search for duck AND mallard will find only items that contain both duck and mallard.
  • A search for duck OR mallard will find items that contain either duck or mallard.
  • A search for duck NOT mallard will find items that contain duck, but will exclude items that also have mallard.
Phrase Searching

A phrase can be found by placing quotes around it. For example, a search for north Yorkshire will return items which contain either north or Yorkshire, whereas searching for "north Yorkshire" will return only items with the exact phrase north Yorkshire.

Folders

Click on "Folders" to expand the folder structure:

  • A folder can contain subfolders and files.
  • Click on a folder to access the files and sub-folders within it.

Explore All

This displays all of the items available to you.

Subject Search

Where a subject hierarchy is available, 'Subject Search' will appear on the menu.

Subjects with lower levels are indicated by +. Click the + to open the next level down.

Select subjects for searching by clicking in the box beside the term. As many as are required can be selected.

You can clear any currently-selected subjects by clicking Clear Selected Terms.

Select how you would like the subjects to be searched from the pick list. Options are:

  • Find items with any of the selected subjects including children (This is the default).
  • Find items with any of the selected subjects.
  • Find items with all of the selected subjects.

Field Search (Advanced Search)

Metadata fields can be searched individually or in combination.

In combination the options available in the dropdown near the top of the page are:

  • Items must satisfy all of the search criteria.
  • Items must satisfy at least one of the search criteria.

Various search criteria can be selected for each field, for example 'Matches', 'Contains', 'Starts with', 'Ends with' etc.

The search boxes can be reset to empty with the Reset button.

Click the Search button to run the search.

Collections

Where collections are available 'Collections' will be on the menu.

Clicking one of the collection opens it and displays the items that it contains.

Location (Map) Search

Where map search is available the geographic locations of a search are displayed. The map pins show how many items are at the location they are marking, and clicking an item opens its item page.

Refine a Search

After any search is carried out the 'Refine Search' option is available at the top left of the thumb gallery.

Refining a search uses the same page as field search, but searches only on the items returned by the previous search, which is detailed at the top of the page.

Search History

The search history maintains a record of all searches carried out by you during your current session. Click any search in the list to re-run it.

When you close your browser the search history is cleared.