iBase Digital Asset Management Blog

How Can DAM Help Accountants

11th January 2020

How can DAM help accountants

Are you due an audit and struggling to track down all your records? Perhaps you can’t remember if your clients are up to date with their receipts? Or maybe you’re looking to bring in more business and are struggling to market your company?

If any of these scenarios sound familiar, chances are you’re an accountant in need of some digital asset management (DAM) help. Read on to discover how DAM can help you…

Digital transformation tips

Storing client data

It goes without saying that accountants have an abundance of client and business records to keep track of. Without doing so, you’re not only at risk of slowing your process down massively, you could also end up making a very costly mistake on your clients’ records.

With GDPR legislation, all client records will need to be stored securely to protect your customers’ personal and financial data. As an accountant, you will need to make sure your security is up to scratch to avoid a costly lawsuit. Fortunately, a cloud-based DAM platform allows you to choose a level of security to suit your needs – with complete control over who can access what.

Organising and retrieving files

Not only does client data need to be stored securely, you need to be able to organise and retrieve files with ease. After all, no one wants an accountant who takes hours to track down one file. When you need to present receipts or organise a clients’ data for a presentation, for instance, storing your files in a DAM will make it much easier for you to get all your documents together quickly. Simply tag them with the relevant metadata and search by client name, file type or date to get exactly what you need.

Eco-friendly edge

The Making Tax Digital deadline is just around the corner in April 2020. On top of that, there’s an increased focus on environmentally friendly businesses – with unnecessary waste firmly on the no-no list.

That makes it more important than ever to store your accounting files digitally. When searching for an accountant today, many clients will look for those that are entirely paperless, with all files stored in on online cloud for safety and ease. Not only does it keep you in line with HMRC’s digital shift, it could also help you attract new customers.

Of course, we understand that not all accountants can go fully paperless, with receipts and forms needing to be completed by hand. But you can simply scan this into your computer and store scanned documents in your DAM along with all other files to ensure everything is in one place.

Boost your branding

While branding and marketing may not be high on an accountant’s to-do list, it’s just as important to attract new customers and hold onto existing ones. Consistency is key when it comes to presenting yourself as a professional organisation and DAM is the secret to easy consistency. Store all templates, including new client documents, letterheads and social media posts, in your DAM so no matter who in your company is accessing it, or where you are, you can keep on top of your marketing.

iBase are here to help

At iBase, we provide a cloud-based DAM system that can support a limitless number of files and users. Discover more about what we can do for you and speak to a member of our team today.

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How Can Digital Asset Management Help Accountants?