National Museum Wales

Amgueddfa Cymru – National Museum Wales, use an iBase DAM system to manage and distribute internally their extensive collection of digital assets.

Digital asset preservation and management

National Museum Wales have many collections, including Art, Ancient Wales, History and Natural History, and they needed a digital asset management system which would provide the flexibility needed for these diverse requirements.


For initial migration images were imported via hot-folders on the network, and the corresponding metadata imported via a series of spreadsheets, with column names matching those specified.


Authorised users can access and search the collections, using a variety of search features, and edit or download items where they have appropriate permissions.


Custom features provided include :

  • If, when importing spreadsheet data, a value exists in any of the hierarchical or drop-down fields which does not exist in the hierarchies, then the record is not imported and an email is sent at the end of the import process which lists those records which have not been imported, along with the fields and their associated value information.
  • Translated drop down values don’t need to be filled in as they are be automatically linked to the English values,

iBase also supports Active Directory authentication, which allows users to login using their existing credentials.

National Museum Wales - iBase Digital Asset Management